Top 5 Virtual Office Singapore Solutions for Your Business Needs
A registered business address in Singapore is where official correspondence from government agencies and other authorities is usually sent.
Both local Singapore businesses and international companies expanding into the country require a reliable location to operate according to the Accounting and Corporate Regulatory Authority (ACRA) business standards.
However, renting a physical office space solely for ACRA's compliance is costly and unnecessary. A virtual office address does the job at a fraction of the cost.
Read on to learn what virtual offices are, why you need one, and which are the best virtual office address providers in Singapore.
What Is a Virtual Office?
A virtual office is a service that provides businesses with a physical address and communication facilities without the need for a dedicated physical space.
Communication services include a local phone number, call forwarding, and mail handling on behalf of your business.
You can use your virtual office address on your website, marketing materials, and official documents.
Benefits of a Virtual Office
Traditional office spaces come with hefty costs—rent, utilities, office supplies, and more. A virtual office, on the other hand, is much cheaper.
In 2023, the median rental value for office spaces in Singapore was SGD 11.52 per square foot per month for Category 1, and SGD 6.04 for Category 2 rentals. In contrast, virtual registered office address services cost as low as SGD 4.75 per month.
With a virtual office, you still have a prestigious office address at a prime business location but you save on overhead costs, such as those related to:
Physical office leases
Furniture and supplies
Full-time administrative staff
Besides, virtual offices lead to higher productivity levels. A 2015 Stanford study by Nicholas Bloom discovered that employees who chose to work from home saw a 13% increase in productivity. The productivity boost is attributed to flexible working hours and less commuting.
Also, a registered business address is required by law for your company to be registered with the ACRA.
Tired of wasting time and money on solutions that don’t work? At Piloto Asia, we deliver what others can’t—tailored solutions that fit your business like a glove, ensuring long-term success in Singapore’s competitive market. Contact us through the form below to take the first step toward a faster, more cost-effective solution to your Singapore business registration and incorporation needs. An expert from our team will get back to you within 24 hours with a tailored plan that works.
Virtual Office Features and Services
Here are the key features you will find in virtual office packages:
Business address—A virtual office provides a prestigious office address for your business. You can use this address on all official documents and business cards. It gives your business a credible, professional image.
Mail handling—With a virtual office, all incoming mail is received at your business address. The virtual office provider will either forward the email or you can pick it up yourself. The service ensures you don’t miss important correspondence.
Telephone services—Virtual office providers offer a business phone number for a professional communication line. Calls received on this number will be forwarded to your mobile or landline, and you will also receive voicemail services.
Meeting rooms—A good virtual office package includes access to meeting rooms you can book when you need to meet clients or conduct in-person team meetings.
Administrative support—Some virtual office services offer additional support, such as receptionists who handle calls and provide administrative assistance.
Top 5 Virtual Office Solutions Providers in Singapore
Here are Singapore's top virtual office providers:
1. Servcorp Virtual Office
ServCorp's virtual offices in Singapore come with an extensive global network with 150 locations for virtual offices to give your company a truly international reach. They also provide access to fully equipped meeting rooms, video conferencing facilities, and boardrooms.
Their clients receive a local phone number with receptionists managing calls. This personalized service is complemented by 24/7 interactive voicemail, which delivers messages to your email or mobile.
In addition, on-site secretaries and an IT support team are available to assist with your business operations as needed.
Clients can also enjoy three days of free private office usage at any location outside their home base and receive 20% of their spending as a credit when upgrading to a serviced office.
Pricing
ServCorp offers the following coworking and virtual office packages in Singapore:
The Virtual Office—At SGD 208 per month, this package includes a five-star virtual office address, a local phone number, a dedicated receptionist, access to board rooms, three hours of daily coworking lounge access, and three days of private office use per month outside the home city.
Address Package—From SGD 120 per month, you get a high-end business address for company registration, professional mail handling service, and access to coworking lounges.
Hot Desks—Priced from SGD 208 per month, this option provides access to sophisticated coworking spaces during business hours.
Dedicated Desks—Starting from SGD 480 per month, you have a personal desk with 24/7 access to coworking areas, plus lockable storage for added convenience.
2. VirtualCorp
VirtualCorp stands out among virtual offices in Singapore for its no-setup-fee policy and highly affordable plans, starting from as low as SGD 4.99 per month. Additionally, the company offers flexible subscription plans from six months to three years.
Besides offering prestigious business addresses, a local business telephone number, and mail forwarding services, VirtualCorp goes above and beyond with added benefits. For example, clients receive free daily alerts via email and SMS so they stay informed of important mail or visitor activity.
They also offer complimentary website hosting, a service that significantly improves the value of their plans and helps businesses establish an online presence at no extra cost.
Another standout aspect is their risk-free seven-day money-back guarantee. The assurance allows businesses to test the service with no commitment, which is a rare find in the industry.
Pricing
VirtualCorp offers tiered virtual office plans for different business needs, all featuring a virtual office in Singapore with no setup fee. Here’s a breakdown of their pricing:
Start-up Plan starting at SGD 4.99 per month for a professional business address, weekly mail forwarding, free cheque deposits, and up to five hours of annual room facility use.
Biz-Pro Plan starting at SDG 15.99 per month with up to 30 hours of room usage, free incorporation, and corporate secretary services.
Enterprise Plan priced from SGD 39.99 per month for everything from the Biz-Pro tier plus 50 hours of annual room facility access, annual tax filing services, and added healthcare benefits.
Visit VirtualCorp website.
3. VOffice
VOffice Singapore provides a virtual registered office address at Paya Lebar Square that businesses can use as their accredited address with ACRA and for contact purposes.
Their key service features include unlimited incoming mail, with free mail storage for 12 months for standard mail and free self-collection.
Clients also receive instant mail alerts via WhatsApp or email. For businesses requiring mail forwarding, a pay-per-use forwarding service is available, and mail scanning services can be accessed on a pay-per-use basis.
The company also offers an easy-to-use client portal for managing mail and services, along with secure online payments and instant approval. There are no hidden costs, zero setup fees, and no GST, so it's one of the cheapest virtual office services with transparent pricing.
Moreover, VOffice guarantees price lock to protect against price increases and offers a 30-day money-back guarantee for new clients.
VOffice is ideal for businesses looking to establish a professional presence without the costs of a physical office, though it is not intended for receiving large packages.
Pricing
VirtualCorp's virtual office plans for local and off-shore company services include:
Self-Collection (SGD 50/year for local and SGD 200/year for offshore companies)—This plan provides a business address with the option to collect your mail in person.
Mail Forwarding (SGD 100/year for local and SGD 250/year for offshore companies)—This package includes weekly mail forwarding to a local address, with a forwarding limit of 2 KG in weight and specific size restrictions.
Mail Scanning (SGD 100/year for local and SGD 250/year for offshore companies)—In this plan, your mail is scanned and sent as searchable PDFs to your email address. Note that this service does not cover bound documents, books, or magazines and applies only to company-related mail.
Mail Forwarding and Scanning (SGD 150/year for local and SGD 300/year for offshore companies)—This premium option combines weekly mail forwarding and daily mail scanning services.
Visit VOffice Singapore website.
4. Straits Virtual Office Singapore
Straits provides a prestigious virtual office address in Suntec City, a central hub for multinational corporations and foreign embassies and one of the most sought-after locations in Singapore.
Suntec City is home to five Grade A office towers, numerous retail outlets, dining options, and a world-class convention center.
The architectural design by Tsao & McKown Architects uses elements of Chinese Geomancy (Feng Shui) and features “The Fountain of Wealth,” symbolizing prosperity and success.
The location of Straits’ virtual offices has excellent accessibility, being serviced by three MRT stations: City Hall, Promenade, and Esplanade.
Plus, their virtual office portal is hosted on CLDY, with robust security measures including Wordfence firewall, to ensure the protection of sensitive information.
The physical location at Suntec City is manned by a concierge and 24-hour security personnel who protect your business assets both online and offline.
Pricing
Straits offers four virtual office pricing plans:
Standard (SGD 9.99/month)—Includes a premium virtual office address in Singapore for ACRA registration, free mail alerts via email, and a shared local fax.
Premium (SGD 10.99/month)—Offers the same features as Standard, with the addition of a mail forwarding service, $30 postage credit, and a handling charge of $2 per forwarded local mail.
Professional (SGD 42.99/month)—Includes all Premium features plus a dedicated business phone line, call forwarding to a local number at SGD 0.017 per minute, and SGD 30 postage credit for mail handling services.
Plus (SGD 14.99/month)—For foreign-registered companies with international mail receiving and forwarding, SGD 100 postage credit, SGD 5 handling charge for international mail forwarding, and optional mail opening and scanning at an additional cost of SGD 13/month.
Visit Straits Virtual Office website.
5. Only Virtual Office
Only Virtual Office provides a professional office address to Singapore-based businesses registered or registering with ACRA while ensuring confidentiality for their home addresses.
The service includes a variety of practical features such as mail alerts via email, self-collection of letters, and mail redirection or forwarding. Also, a shared local online fax number is provided for businesses that require fax services.
For businesses in need of meeting spaces or additional communication services, Only Virtual Office offers dedicated access to meeting rooms. For added convenience, clients can opt for mail scanning services, which digitize incoming mail.
Pricing
The company has two packages for virtual office in Singapore services:
Economy (SGD 56/year)—Includes a business address with mail alerts via email and self-mail collection.
Premium (SGD 69/year)—In addition to Economy perks, this offers weekly mail forwarding, a shared fax number, and mail scanning.
Visit Only Virtual Office website.
Combining Virtual Office Services With Coworking Spaces
Coworking spaces take the flexibility of virtual offices a step further by offering businesses access to a variety of high-quality amenities. These include fully equipped meeting rooms, high-speed internet, office supplies, and networking opportunities with other like-minded professionals.
Such spaces enable collaboration, innovation, and business growth in a shared environment, which is ideal for startups and expanding companies.
Many virtual office providers offer discounts or preferential rates on coworking space rentals. A combination of virtual office and co-working space gives businesses both the operational support they need to run smoothly and the professional, collaborative environment to engage with clients and grow.
Getting Started With a Virtual Office
Setting up a virtual office in Singapore is simple. Most virtual office address providers in Singapore have a quick online sign-up process and allow businesses to activate their services instantly upon payment.
Some may require basic documentation such as passports or company registration certificates to verify the identity of the business owner and ensure compliance with local regulations.
Once the required documentation is submitted, the setup can be completed in as little as five minutes.
Frequently Asked Questions
Can I use a Virtual Office Address to register for a company in Singapore?
Yes, you can use a virtual address for company registration on the business filing portal of ACRA.
Is a Virtual Office in Singapore suitable for Foreign Companies?
Yes, a virtual office is suitable for foreign companies wanting to expand their operations in Singapore without the hassle of maintaining a physical space.
Can I change my virtual office address if needed?
Yes, you can change your office virtual address—just remember to inform ACRA promptly.
Can more than one business use the same Virtual Address?
Yes, two or more businesses can use the same virtual office address as long as the virtual office service provider is a registered filing agent with ACRA.
Can a virtual office address be used for Google My Business?
No, a virtual office address is not eligible for a Google Business Profile and can't be used for a Google My Business listing.
Simplify Singapore Company Incorporation With Piloto Asia
Signing up for a virtual office solution is just one aspect of expanding your business to Singapore. There is so much more to take care of, such as:
The company incorporation process
Taxes and accounting
Opening a business bank account
Work visa and immigration
That’s where Piloto Asia comes in—a one-stop shop for all your Singapore business incorporation needs. Wondering how we can help you? Book a free consultation today!